HIR Method & Tools for Fit Gap analysis

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1 HIR Method & Tools for Fit Gap analysis Based on a Powermax APML example 1

2 Base for all: The Processes HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc. Main processes Level 1 Sub processes Level 2 Alignment of processes & SAP + NN functions Sub processes Level 3 Detailing Customized Objects Custom Development Objects (RICEFW) Process steps Level 4 2

3 Base for all: The detailed Process list HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc. Business Process Master Lists BPML => see Examples 1. The SAP Development Team should deliver the Process lists, covered by SAP releases 1, 2 and 2.1. On the other hand we should collect the existing Process lists of the factories. 2. Based on this existing Process lists we have to complete the missing processes for our factories in one common Excel file. 3. This new complete list is our BPML (= Specification) => Alstom Process Master List = APML Checklist => Release necessary, Process Owner Organization? 4. Based on this APML checklist we manage our Fit Gap- Analysis. That means we compare our with the Requirement Profiles Performance Profiles of the different releases R1, R2 and R2.1 (=> Workshops with the Subject Matter Experts SME s?). 3

4 Base for all: The detailed Process list HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc. Factory Requirements SAP Performance Organisation structures Data structures Business processes System functions Prozess Kundenaufträge erfassen und verwalten 4

5 Base for all: The detailed Process list HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc. Factory Requirements Organisation structures APML checklist SAP Performance Data structures Business processes System functions Prozess Kundenaufträge erfassen und verwalten 5

6 Base for all: The detailed Process list HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc. Factory Requirements Organisationsstrukturen APML checklist SAP Performance Geschäftsprozesse Systemfunktionen Prozess Kundenaufträge erfassen und verwalten 6

7 Checkvision - the tool for our job Checklist with Requirement Profiles Checklist with PMx Release-performance Profiles Materialwirtschaft Gesamt Analysis / Evaluations System 1 System 2 System 3 System 4 7

8 8

9 Requirement Profiles In each chapter you can tick/check an own Requirement Profile for each factory and one or more additional common profiles for factory groups: - Not relevant - Nice to have - Important - Very important - Must (KO) 9

10 Performance Profiles For each process (= question) the Development Team has to deliver the rigth answer: - No, not covered (out of scope or covered in a complete other way) - Yes, but (with comment, e.g. RICEFW - object) - Yes, fully covered (by customized or developed objects) 10

11 11

12 Benchmark Analysis Evaluation on all levels as a summary or specific for each chapter: Result as Degree of Performance % 12

13 Benchmark Analysis The Star Diagram is one way to show the differences and the gaps of the releases in an overview. Here an other example with FELIOS and Primavera. FELIOS supports Production Planning und Shop Floor processes very much better, but on the other hand PRIMAVERA supports Project Controlling. 13

14 Benchmark Analysis The Bar Chart is an other way to show the differences on a summarized process level. 14

15 Benchmark Analysis The Traffic Ligth Chart shows the details on the lowest process level. 15

16 Last Step 16

17 Project Steps Ok, that s good, but we have to understand that! 17

18 Process - Performance - Indicators KPI`s Definition / adjustment for Alstom necessary 1. Process definition Ist der Prozess klar definiert und dokumentiert? 2. SAP - Funktionalität Unterstützt SAP den definierten Prozess gut? Project KPI s Draft/Examples 3. NN-System - Funktionalität Unterstützt das NN-System den definierten Prozess gut? 4. Datenqualität - Input Ist die Input-Datenqualität für den definierten Prozess gut? 5. Nutzung End-User Beherrschen und nutzen die End-User die Tools SAP/NN für den definierten Prozess gut? 6. Datenqualität - Output Ist die Output - Datenqualität des definierten Prozesses gut? 7. Management Involvement Steht das Management hinter dem definierten Prozess und dem Tooleinsatz? 8. Prozess Ownership Ist die Prozess Ownership eindeutig klar und wird sie mit entsprechender Kompetenz gelebt? 9. Key User Gibt es für den Prozess & die Tools Key User mit fachlicher Kompetenz und zeitlicher Verfügbarkeit? 10. IT & Technik Ist die IT-Infrastruktur und der IT-Support für den Prozess in Ordnung? 18

19 We have to define the KPI s for central organisation and local interfaces tasks and responsibilities relation to standard line organisation 19

20 Level 2 It s the same APML checklist, but normaly we use a higher level to check the other KPI s Two Functionality KPI s for SAP and FELIOS 20

21 Project status in form of Degrees of Performance % What s the status? Where are the Needs for action? 21

22 Summary BPML & Project - KPI`s Base for the process oriented Fit Gap-Analysis for 1. Development for Release Waves (Template Releases) 2. Central Deployment 3. Local Deployment for single Pilot- or Roll Out-locations => Localisation necessary 22

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