Xetra-Rundschreiben 037/15

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1 Xetra-Rundschreiben 037/15 An die Xetra -Teilnehmer und Vendoren Empfänger: Handel, Technik, Systemadministratoren, Sicherheitsadministratoren Geschäftsführung Frankfurter Wertpapierbörse Börsenplatz Frankfurt am Main Änderungen der Zuordnung von technischen Benutzerkennungen (User IDs) Sehr geehrte Damen und Herren, 8. Mai 2015 Postanschrift Frankfurt am Main Telefon +49-(0) Fax +49-(0) Internet: die Geschäftsführung der Frankfurter Wertpapierbörse (FWB ) hat mit Wirkung zum 16. Mai 2015 beschlossen, Änderungen der Zuordnung von technischen Benutzerkennungen (User IDs) einzuführen. Technische User IDs, die einem bestimmten Xetra-Händler zugewiesen sind, können anderen, bereits zugelassenen Xetra-Händlern für einen spezifizierten Zeitraum zugeordnet werden, wenn die entsprechenden Xetra-Teilnehmer die Zuordnung im elektronischen Zulassungsservice exas dokumentieren. Das exas-tool ist in der Member Section der Deutsche Börse Cash Market-Website verfügbar. Technische User IDs sind Benutzerkennungen mit einem technischen Hintergrund wie Quote Machines, Electronic Eye, Algorithmic Trading Engine, Trade Engine und Order-Routing-Systeme. Mitarbeiter der betroffenen Xetra-Teilnehmer, die berechtigt sind, Einträge in das exas-tool zu machen (Zulassungsverwalter), können die Zuordnung einer Person zu einer technischen User ID ändern. Dies wird direkt in den internen Systemen der FWB berücksichtigt. Xetra. The market. Geschäftsführung Andreas Preuß (Vorsitzender) Dr. Martin Reck (stv. Vorsitzender) Dr. Cord Gebhardt Michael Krogmann

2 Seite 2 von 2 Das exas-tool ermöglicht für eine bestehende technische User ID nicht nur die Änderung der zugeordneten Person in Echtzeit, sondern auch die zeitliche Begrenzung der Zuordnung durch Auswahl bestimmter Stunden des Tages oder in Form eines Kalenders, d. h. für einen Schichtplan. Auf diese Weise kann ein Händler durch einen anderen bereits zugelassenen Händler ersetzt werden. Im Anhang erhalten Sie eine Beschreibung des Verfahrens. Mit freundlichen Grüßen Dr. Cord Gebhardt i.a. Axel Birk Anhang (nur in Englisch)

3 Handling of access codes for the assignment of technical user IDs I. Current functionality Currently a User ID is always registered for one person who acts as an owner for the specific User ID. The person registered (owner) can only be replaced when sending a Change of Owner request via exas within the Member Section on the Deutsche Börse Cash Market website (direct link to the login screen of the Cash Market Member Section: This can either happen during the day with immediate effect or at a later point in time (if a specific date is entered). For every change of owner for a specific User ID, a new request has to be submitted. II. Future functionality As of 16 May 2015, changes of the assignment of technical User IDs will come into effect. For every technical User ID in the Xetra trading system, another already admitted trader can be assigned for a specified time frame during the day. A User ID may have up to three further traders (deputies) in place, but only one trader at a time can be assigned to a predefined time frame. Example: User ID ABC001 is registered for Trader 1 and he will be absent for some time in the future. In this situation, two additional admitted traders will be assigned to this User ID: Trader 2 from 8.00 a.m. until 5.00 p.m. CET and Trader 3 after 5.00 p.m. until p.m. CET. Maintenance of additional traders (deputies) for a User ID is carried out in the Member Section (exas User ID Maintenance) on the Deutsche Börse Cash Market website. Any changes/settings are mirrored simultaneously in Frankfurt Stock Exchange s internal systems. 1. User ID overview Figure A below displays the User ID overview from menu exas Person Admission & User IDs in the Member Section of the Deutsche Börse Cash Market website (see link under I.). An additional column Deputy (see last column on the right in figure A below) was added to the User ID overview list. Through a tick box, this new column indicates that a deputy for the technical User ID is available.

4 Figure A The user ID overview shows a list of all available users. At the bottom on the right side, the buttons Download All / Download appear. By clicking on one of these buttons, an Excel sheet is generated. This Excel file can be saved locally. In addition to the already existing user details, this Excel file also contains the deputies of a User ID and the corresponding time frame. As shown in figures B and C below, three additional columns Deputy 1, Deputy 2 and Deputy 3 (if available) were added to the Excel sheet and display the deputies, where available. Figure B

5 Figure C Labels for the additional columns in German: Stellvertreter 1, Stellvertreter 2, Stellvertreter 3. Available deputies for a User ID are sorted chronologically (from morning to evening) and are displayed in the corresponding cells as follows: Type English German Daily Trader 1 (8 am 3pm, daily) Trader 1 (8 Uhr 15 Uhr, täglich) Calendar Trader 1 (8 am 3pm, 02/12/ /03/2015) Trader 1 (8 Uhr 15 Uhr, ) 2. Create User ID In in the lower part of figure D below, a new area called Deputy Data (Optional) is shown. In case a new technical User ID is requested, information about the deputy is maintainable and visible via this additional area. The area "Deputy Data (Optional)" is initially collapsed and can be seen at its full extent by clicking the "Expand/Collapse icon at the top right.

6 Figure D

7 A maximum of three persons can act as deputy for one User ID during predefined timeframes. With the Search button in the Deputy Data (Optional) area (figure D), users with a valid admission as traders are selectable in a separate pop-up window. The button "Clear" located next to the Search button enables removal of the selected person. Selection of the time period can be done via the drop-down fields provided in this area. The time format displayed here depends on the selected portal language. The 12 hour format is used when using English and the 24 hour format for German. Therefore the hours 0-23 (German) and 0-12 am/pm (English) are selectable. The values 0, 15, 30, 45 are available for setting the minutes. Below the Deputy Data (Optional) area, where the time frames are selected, the user has to select if the entered time frame is valid every day (radio button Daily ) or for a specific period (radio button Calendar ). In case of a specific period, From/To Date fields and a date picker are displayed. Manual entry of the date is also possible. Before submitting the new User ID request, the time frames of all entered deputies are validated since only one trader can be assigned to a specific time frame. Overlapping time frames for the deputies are not possible. Overlapping generates the error message Time periods of deputies are overlapping. Please change. The process cannot be continued before the time frames are changed. Error message displayed in German: Zuständigkeitszeiträume der Stellvertreter überschneiden sich. Bitte anpassen. 3. Change deputy Figure E shows the access page of the exas User ID Maintenance section. Within this section, it is possible for existing technical User IDs to add information about several traders during the day. Therefore an additional menu item Change Deputy is added to the navigation bar on the left-hand side as displayed in figure E. Figure E Additional menu item in German: Stellvertreter ändern. The entire view of the Change Deputy feature can be seen in figure F below.

8 Figure F On the upper left side of the Change Deputy screen, the respective trading system in this case Xetra can be selected via a tab. Assuming that a company has more than one Member ID for the selected system, a Member ID selection is provided. The list of available users contains all technical User IDs that are registered for the selected Member ID. Manual User IDs are not listed here. By selecting a User ID, deputies can be maintained as in the "Create User ID" process explained above. By pressing the button "Submit", an exas ticket containing the desired changes is created and simultaneously mirrored in Frankfurt Stock Exchange s internal systems.

9 2. Delete User ID For the Delete User ID process, the sequence of the process steps is changed and an additional step is introduced as shown in figure G. Figure G The new sequence showing all five steps is as follows: Step Name Changes required? 1 Delete User ID No, step functionality itself remains unchanged. 2 Termination of admission No, step functionality itself remains unchanged. 3 Multiple IDs of selected person Yes, step functionality will be enhanced. 4 Deputy for User IDs Yes, new step. It is described in detail separately in this chapter. 5 End No, step functionality itself remains unchanged. Step 1 Delete User ID: The first step of the deletion process of a User ID remains unchanged. Step 2 Termination of admission: The second step also remains unchanged. Step 3 Multiple IDs of selected person: In general, this process step remains unchanged, but all shown User IDs are initially flagged, in case the "Termination of admission" flag has been selected previously. Otherwise, only the initial selected User ID is flagged. Step 4 Deputy for User IDs: This new step "Deputy for User IDs" (see figure H below) is added as step number 4. It gives an overview of all User IDs the person is registered for as an additional trader/deputy and it also provides the option to tick/un-tick a User ID where the person is also removed as an additional trader/deputy. In case a User ID is deleted and the trader admission is terminated simultaneously, the Deputy role will be also removed.

10 Figure H The following text is added to this new step 4: English German Step Name Deputy for User IDs Vertretung für User IDs Step Description Selected person is still registered as substitute for several User IDs. To remove person as a deputy, please select the User IDs. Ausgewählte Person ist als Stellvertreter für verschiedene User IDs registriert. Für die Löschung wählen Sie die entsprechenden User IDs. The columns listed below are added to the new table: Column (English) Column (German) Description User ID User ID - Time From Uhrzeit von - Time To Uhrzeit bis - Daily Täglich Visualised with a tick box Date From Datum von - Date To Datum bis - Step 5 End: The final step remains unchanged.