VGM. VGM information. HAMBURG SÜD VGM WEB PORTAL - USER GUIDE June 2016

Transkript

1 Overview The Hamburg Süd VGM-Portal is an application which enables to submit VGM information directly to Hamburg Süd via our e-portal web page. You can choose to insert VGM information directly, or download a excel.csv file to enter VGM information for multiple bookings in one step. Additionally, the Tare feature enhances to retrieve container tare information for a specific container. The container tare is needed in case you are using weighing method 2 as per SOLAS regulation. For more information about VGM and all related questions, please visit our VGM side at /vgm VGM information Option 1: Submit VGM per booking Option 2: Submit VGM per.csv file

2 Option 1: Submit VGM per booking To submit VGM information for one or more container belonging to one booking please type the booking number into the foreseen field Press enter or click on the magnifying glass All related container numbers will appear on the screen. To submit VGM, at least the required (mandatory) information must be inserted. Mandatory fields are marked with an asterisk.

3 Please note: You will not see if VGM information has already been inserted. Therefore a new input will overwrite previously provided VGM. The container numbers are marked as per status: Green: VGM data completely inserted Red: In process Grey: No VGM data inserted Copy Container If you want to insert the same VGM information for all containers on this booking, you can easily use the Copy Container function. Click on Copy Container and mark all containers, for which the information shall be copied. All data except the Verified Weight will be copied.

4 Add Container In case a container number is not shown on the screen after the booking number was inserted, container can be added manually to a booking in order to transmit VGM information. Click on Add Container Key in the container number Click on okay and proceed as usual. Transmit VGM VGM data can be send for all green flagged container. It`s not necessary to send VGM for all container on a booking at once. Click on Save if you want to send your VGM You will get an overview of all containers, where you can double check your entries. You have the following options to proceed Export/save/print the overview as a.csv document Export/save/print the overview as a.pdf document Go back and correct your input Send VGM data as per overview

5 Summary of entries Update VGM Once the VGM information was send to Hamburg Süd, it is not possible to change it anymore. In case a correction is needed, the VGM information must be filled out completely and send again. Please note: You will not see if VGM information has already been inserted. Therefore a new input will overwrite previously provided VGM.

6 Option 2: Submit VGM per.csv file To submit VGM information for more than 1 booking, the use of our.csv template is recommended. You can enter VGM for as many bookings as desired and send it in one step. In order to avoid technical errors and to secure a correct VGM transmission process, please use the Hamburg Süd.csv template which is available directly on our VGM-Portal: Download the template Enter your information as shown:

7 Save the file on your computer Go back to the VGM-Portal and click on select file and choose the.csv file you want to upload from your computer. Click on Upload Please note that an empty row in the file ends the reading process of the system. Therefore the entries below the empty row will not be submitted. You will get an overview of all containers, where you can double check your entries. Click on send to send your file. If the system detects an error due to wrong information the system will state the error and the whole file needs to be uploaded again.