SOCIETY BOOTH ORDER FORM, BOOKING INFORMATION & GUIDELINES

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1 SOCIETY BOOTH ORDER FORM, BOOKING INFORMATION & GUIDELINES

2 Please return this form by fax or pdf to: ESR Office / Mr. Christopher Wehsner Neutorgasse 9, 1010 Vienna, Austria Phone: +43 (0) , Fax: +43 (0) christopher.wehsner@myesr.org BOOKING OPTIONS A 1,971 mm B 1,971 mm 2,480 mm Visible Printing Area 2,480 mm Printing Area 1) Booth size: approx. 3m 2 2) Panels:» back panel: 1 panel on each side, 1,971 x 2,480 mm 3) Equipment:»1 electricity connection, 2.2 kw/220v, incl. 1 triple socket outlet and consumption» 2 clamp-on spotlights, 100W each» 1 bar stool, 1 counter with sliding doors, lockable» daily cleaning 4)Fascia Board: The fascia board along the open stand front will show the name of the society/country (in English). Please enter the name of your society/country carefully on page 3. 5) Staff: All booths must be staffed at least from 10:00 to 15:00 every day. If it turns out that your booth was not staffed during these times, we will not be able to consider your society for a booth at ECR If you ordered a staffed booth, you are requested to provide the allocated staff with background information about your society/institution. 1) Booth size: approx. 3m 2 2) Panels:» back panel: 1 panel on each side, 1,971 x 2,480 mm 3) Equipment:» 2 clamp-on spotlights, 100W each» 1 brochure stand 4) Fascia Board: The fascia board along the open stand front will show the name of the society/country (in English). Please enter the name of your society/country carefully on page 3. PRICE: 1,070 (excl. VAT, regular fee) PRICE: 1,185 (excl. VAT, regular fee) Page 2/8

3 APPLICATION Name of society / country (in English and capital letters, needed for the fascia board title) Short Form Full Name in English Yes, we will participate at the cost of 1,185 (excl. VAT, regular fee) and will provide our own staff. Yes, we will participate at the cost of 2,045 (excl. VAT, regular fee) and would like ESR to staff our booth throughout the event. (staff provided Thursday through Monday; 5 hours each congress day) Yes, we will participate at the cost of 1,070 (excl. VAT) for an unmanned booth. No, we will not participate but are planning to send material to the Future Meetings Desk. (Please provide us with the delivery details). BACKWALL BRANDING 80 mm 80 mm 1,971 mm 1,971 mm 300 (Fascia Board) 2,480 mm 1,200 mm (Viewable Space) 980 mm Visible Printing Area Printing Area no important information within this area 2,480 mm NOTES: = Printing Size (1,971 x 2,480 mm) = Visible Area (1,971 x 1,200 mm) = Please make sure that there is no important information within this area (1,971 x 980 mmm) = Please make sure that there is no important information within this area (80 x 1,200 mmm) = Society / Institution name (filled in by ESR Office 1,971 x 300 mm) TECHNICAL SPECIFICATIONS File Format: PDF (with embedded pictures) File Size: 197,1 x 248 mm (1:10) 2 mm bleed Pictures: 720-3,000 dpi Colours: CMYK Convert all fonts to paths! Fonts & Logos in vector files (e.g. ai, -eps) Please upload your Artwork until January 22, 2016 (Filename: NAME_ECR2016) Page 3/8

4 ADDITIONAL FEATURES Internet (1 mbit) 195* (Regular Fee, until January 18, 2016) 286* (Late Fee, after January 18, 2016) Notebook 299* (Regular Fee, until January 18, 2016) 350* (Late Fee, after January 18, 2016) Plasma Screen * (Regular Fee, until January 18, 2016) 945* (Late Fee, after January 18, 2016) Brochure Stand 82* (Regular Fee, until January 18, 2016) 96* (Late Fee, after January 18, 2016) Bar Stool 55* (Regular Fee, until January 18, 2016) 71* (Late Fee, after January 18, 2016) * excl. 10% VAT EXHIBITOR BADGES Two exhibitor badges will be provided free of charge. Please indicate the names of the badgeholders: (Surname/Name) Person 1: (Surname/Name) Person 2: SOCIETY BOOTH DETAILS 1) Set up information: It will be possible to decorate your booth on March 1, 2016 from 10:00 to 19:00. 2) Payment details: Please note that the fee of 1,070 (booth only, excl. VAT, regular fee), 1,185 (incl. staff, excl. VAT, regular fee) or 2,045 (incl. ESR staff, excl. VAT regular fee) must be paid together with your application (see page 3). 3) Important dates: Booking deadline: January 18, 2016 Artwork upload deadline: January 22, ) Late fee bookings: Please note that all booth bookings received after January 18, 2016 are considered late bookings and therefore will be charged with an additional fee of 100 (excl. VAT). 5) Cancellation policy: If a booked booth is cancelled less than 2 months prior to the beginning of the event, a 100 cancellation fee (excl. VAT) shall be payable. 6) Backwall branding: In order to guarantee a consistent appearance of all booth, the backwall branding is obligatory in To upload your backwall design, use the following link: Username: BackwallUpload@esr_storage Password: ECR2016 7) Please note: The application is only a pre-registration. Bookings will only be confirmed after payment. The Booth will be allocated according to availability (and one first-come, first-served principle). Due to space restrictions unmanned booths cannot be located in the entrance hall. Page 4/8

5 PROMOTIONAL MATERIAL For any shipment to ECR 2016 please use the ECR Delivery Form, which will be sent to you together with the invoice. If you do not receive it, please contact ESR Marketing & Onsite Management. The society purchasing the booth is liable for the costs of delivery of additional displays, brochures etc. In the event of additional delivery expenses being incurred by the society/institution, they will be charged after ECR 2016, either by IML or the ESR. Please note that any shipment to your booth must be arranged with IML, the official shipping partner of the Austria Center Vienna. IML MESSE LOGISTIK GMBH Bruno-Kreisky-Platz 1, Austria Center Vienna A-1220 Vienna, Austria Contact: Robert Kokoschik and Paul Schmidt Phone: +43 (0) , Fax: +43 (0) PROMOTIONAL MATERIAL RETURN Please support our Green Meeting by carefully considering the quantity of material you send for display. If your society would like to have any surplus material returned, please contact IML in the run up to ECR 2016, otherwise the surplus material will be disposed of. Page 5/8

6 GENERAL INFORMATION Company Contact person Address Postcode City Country Phone Fax PAYMENT Credit Card (Please make sure that this form is signed by the cardholder) Visa Mastercard Name of cardholder Credit card no. Expiry date CSV-Code Date BANK TRANSFER We will make the payment via bank transfer Signature of cardholder Account number: IBAN: AT BIC: GIBAATWW Bank: Die Erste Bank Bank Code: Page 6/8

7 INVOICE ADDRESS Company For the attention of Address Postcode City Country VAT number (if available) PO number (if necessary) Please note: if you do not have an EU-registered VAT-number, please supply us with a proof of Tax-registration together with the completed order form. Otherwise the ESR will be entiteld to charge VAT (10%). With my signature I certify that I understand and agree with the terms and the conditions (page 8). Place, Date Name of the official representative Company stamp and signature of the official representative Please return this form by fax or pdf to: ESR Office / Mr. Christopher Wehsner Neutorgasse 9, 1010 Vienna, Austria Phone: +43 (0) , Fax: +43 (0) christopher.wehsner@myesr.org Page 7/8

8 Allgemeine Geschäftsbedingungen (AGB) der European Society of Radiology (ESR) 1. Geltung 1.1 Die AGB regeln die allgemeinen Bedingungen, zu denen ESR mit Kunden Verträge abschließt. 1.2 Die AGB gelten für alle, auch zukünftigen Geschäfte zwischen ESR und dem Kunden. 1.3 Allgemeine Geschäftsbedingungen des Kunden werden ausdrücklich abgelehnt und sind auch keiner schlüssigen Annahme durch ESR, etwa durch Erbringung der Leistung, zugänglich. 2. Vertragsabschluss 2.1 Angebote von ESR sind freibleibend und können bis zur Erteilung der Auftragsbestätigung durch ESR von ESR geändert werden. 2.2 Aufträge des Kunden haben schriftlich, per Fax oder per zu erfolgen. Mündlich oder telefonisch erteilte Aufträge bedürfen einer entsprechenden Bestätigung durch den Kunden. 2.3 Aufträge des Kunden gelten erst mit Bestätigung durch ESR als angenommen. Die Annahme kann ausschließlich schriftlich, durch Fax, oder durch Erfüllung des Auftrages durch ESR angenommen werden. 3. Zahlungen 3.1 ESR ist berechtigt, vom Kunden Vorauszahlung zu verlangen. 3.2 Rechnungen von ESR sind binnen 14 Tagen ab Rechnungsdatum zur Zahlung fällig. 3.3 Im Falle des Verzugs schuldet der Kunde unternehmerische Verzugszinsen gemäß 352 UGB, mindestens jedoch in der Höhe von 12% p.a. 3.4 Gerät der Kunde in Zahlungsverzug, ist ESR berechtigt, entweder eine Nachfrist von 7 Tagen zu setzen und bei deren Verstreichen den Rücktritt vom Vertrag zu erklären oder unter Setzung einer Nachfrist von 7 Tagen den Rücktritt vom Vertrag zu erklären, der mit Verstreichen der Nachfrist wirksam wird. 4. Gewährleistung und Haftung 4.1 ESR erbringt seinen Leistungen mit der Sorgfalt eines ordentlichen Unternehmers. 4.2 Beauftragt der Kunde ESR mit der Erbringung von Werbeleistungen, ist für den Inhalt der Werbung ausschließlich der Kunde verantwortlich. ESR trifft keine Verpflichtung zur Überprüfung der vom Kunden bereitgestellten Werbeinhalte. Im Falle der Inanspruchnahme von ESR wegen rechtswidriger Werbeinhalte des Kunden hat der Kunde ESR schad- und klaglos zu halten. 4.3 Mängel in der Leistung von ESR sind binnen 14 Tagen ab deren Erkennbarkeit schriftlich, per Telefax oder unter Angabe des Mangels gegenüber ESR anzuzeigen, widrigenfalls der Kunde Ansprüche auf Gewährleistung und Schadenersatz sowie aus einem Irrtum über die Mangelfreiheit der Leistung nicht mehr geltend machen kann. 4.4 Ansprüche des Kunden aus einer Mangelhaftigkeit der Leistung von ESR verjähren nach 6 Monaten. Die Beweislast der Mangelhaftigkeit einer Leistung von ESR trifft uneingeschränkt den Kunden. 4.5 Die Haftung von ESR für leicht fahrlässig herbeigeführte Schäden ist ausgeschlossen. 5. Aufrechnung Die Aufrechnung mit Forderungen des Kunden gegen Forderungen von ESR ist ausgeschlossen, sofern die Forderung des Kunden von ESR nicht ausdrücklich anerkannt oder rechtskräftig gerichtlich festgestellt wurde. 6. Sonstiges 6.1 Änderungen von Vereinbarungen einschließlich des Abgehens vom Formgebot der Schriftlichkeit haben für ihre Wirksamkeit schriftlich, per Fax oder per zu erfolgen. 6.2 Gerichtsstand und Erfüllungsort ist 1010 Wien. 6.3 Sämtliche Verträge mit ESR unterliegen österreichischem Recht. 6.4 Es gilt die deutsche Fassung der AGB, die englische Fassung dient ausschließlich Übersetzungszwecken. General Terms and Conditions (GTC) of European Society of Radiology (ESR) 1. Coverage 1.1 The GTC regulate the general terms and conditions under which ESR enters into contracts with customers. 1.2 The GTC shall cover all, including future contracts between ESR and customer. 1.3 Customer s general terms and conditions are rejected explicitly and shall not be subject to conclusive acceptance by ESR, including but not limited to acceptance by performance of services. 2. Conclusion of contract 2.1 Offers by ESR are not binding and are subject to amendment and alterations by ESR until an acceptance of order is issued by ESR. 2.2 Orders of customers have to be issued in writing, by fax or by . Oral orders or orders made on the telephone require a respective confirmation by customer. 2.3 Customer s orders are subject to confirmation of acceptance by ESR. Such acceptance can be issued in writing, by fax or by ESR s or by actual performance of customer s order. 3. Payments 3.1 ESR is entitled to request advance payment from customers. 3.2 ESR s invoices shall become due for payment within 14 days after the date of invoice. 3.3 I n case of delayed payment, customer shall be subject to default interest applicable between business undertakings according to Section 352 of the Austrian Commercial Code (Unternehmensgesetzbuch; UGB), at least, however, in the amount of 12% per annum. 3.4 I n case of customer s delay with payment, ESR is entitled either to set a grace period of 7 days and to declare withdrawal from contract in case no payment has been effected until then or to declare cancellation of contract by setting a grace period of 7 days in which case the contract shall be rescinded in case no payment has been effected by then. 4. Warranty and Liability 4.1 ESR shall render its services with the care of a diligent businessman. 4.2 In case of ESR rendering advertising services, customer shall be responsible for the content of the advertising. ESR is under no obligation to examine advertising content provided by customer. In case of ESR being held liable due to unlawful content of customer s advertising, customer shall indemnify ESR. 4.3 Defaults in the services of ESR are to be notified to ESR within 14 days after recognisability of the default in writing, by fax describing the default, otherwise the customer shall not be entitled to make any claims under warranty, liability or some misapprehension with regard to the services being free from default. 4.4 Any claims resulting from the default of services rendered by ESR shall become time-barred after a period of 6 months. The default of any services rendered by ESR always has to be proven by the customer. 4.5 ESR shall not be liable for any damages caused by negligence. 5. Set-off Customer shall not be entitled to set-off with claims against ESR unless such claims were explicitly accepted by ESR or finally assessed by a court of law. 6. Miscellaneous 6.1 Any amendment of a contract including the waiver to written form has to be effected in writing, by fax or in order to become valid. 6.2 Place of venue and place of performance shall be 1010 Vienna. 6.3 All contracts and agreement entered into with ESR shall be governed by Austrian law. 6.4 The German version of the GTC are valid, the English version is for translation purpose only. Page 8/8