SATELLITE SYMPOSIA BOOKING FORM. vienna. march 1 5. the flower gardens of radiology. the annual meeting of

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1 BOOKING FORM vienna march 1 5 the flower gardens of radiology the annual meeting of

2 CONDITIONS OF PURCHASE Satellite Symposia may only be booked by companies in the medical imaging industry Satellite Symposia may be held in any language (technical equipment for simultaneous interpretation can be provided by the ESR for an additional fee). Satellite Symposia can be booked all year round, however companies should be considering that slots are allocated on a first-come, first served basis taking into consideration the company s sponsorship of ECR 2016/2017 and the company s level of ESR Supporting Membership. However, bookings will only be confirmed after the receipt of the deposit (50% max. 30 days after receipt of the bill). The second payment must be with the ESR no later than 3 months after receipt of the bill. that the extension of deadlines (e.g. printed or online Final Industry Programme) will only be granted under very special circumstances. Cancellations will be accepted in writing only. Terms of cancellation: 10% of the estimated costs will be due in case of cancellation between receipt of bill and August 31, % of the estimated costs will be due in case of cancellation between September 1, 2016 and October 31, % of the estimated costs will be due in case of cancellation between November 1, 2016 and ECR2017 Payment for booking Satellite Symposia is non-transferrable. The duration of Satellite Symposia will be 60 or 90 minutes. Any violation of the scheduled time will incur additional charges. GENERAL INFORMATION It is the company s responsibility to select a room that can adequately accommodate all attendees. All doors must be monitored by the company s staff to prevent overcrowding or infringement of health and safety regulations. In cases where this is not respected, and for obvious security reasons, the venue s staff have the authority to refuse admission to the rooms. ADVERTISING & PROMOTION Depending on the point of time, the ESR will publish confirmed Satellite Symposia in the Preliminary Programme, first mentioning only the company s name then gradually adding information as it is submitted. The Final Industry Programme will contain all details submitted by the appropriate deadline (see deadlines). Extension will only be granted in special circumstances. All marketing activities and promotional material relating to this activity must be approved by the ESR Office before distribution in print or online. During the ECR, the distribution of promotional material is only permitted at the company s exhibition stand. The placing of a sign outside the room where the Satellite Symposium is taking place is only permitted half an hour before the start of the symposium. Advertising of any other kind is strictly forbidden. The following statement may be used on promotional materials An official Satellite Symposium of the European Congress of Radiology. Only the ESR and ECR s official logos may be used on promotional materials. These rules apply to materials developed for use before, during, or after the conference, including signage. Product demonstrations are prohibited during Satellite Symposia. Catering is allowed during lunch slots only. Company branded lunch bags (to be ordered from the ESR marketing department) are the only permitted food containers. Expenses for the production and content of lunch bags are not included in the symposium fee. The content of the lunch bags must be ordered from the official caterer. Page 2/5

3 BOOKING FORM Please return this form to the ESR Office via or by fax ( ), marked for the attention of Ms. Andrea Schütz. LUNCHTIME SLOT (60 MIN.) FROM 12:30 TO 13:30 Wednesday, March 1, PAX 500 PAX 440 PAX 369 PAX 350 PAX 240 PAX 220 PAX 160 PAX Thursday, March 2, PAX 500 PAX 440 PAX 369 PAX 350 PAX 240 PAX 220 PAX 160 PAX Friday, March 3, PAX 500 PAX 440 PAX 369 PAX 350 PAX 240 PAX 220 PAX 160 PAX Saturday, March 4, PAX 500 PAX 440 PAX 369 PAX 350 PAX 240 PAX 220 PAX 160 PAX cost per SY 38,250 32,000 29,600 26,350 25,550 20,600 19,360 14,400 AFTERNOON SLOT (90 MIN.) FROM 14:00 TO 15:30 Friday, March 3, PAX 500 PAX 440 PAX 350 PAX 240 PAX 220 PAX 160 PAX cost per SY 27,060 22,500 20,680 17,500 14,400 13,500 10,100 All rates exclude Austrian VAT (10%), which will be charged accordingly. AUDIOVISUAL EQUIPMENT One speaker podium, one wired lectern microphone, mouse and laptop One moderator desk for two, including wired microphone, monitor and electronic timer Q&A audience microphones according to room size Projector and screen according to room size One room attendant One IT technician and/or sound technican Additional equipment will be charged separately. STREAMING & RECORDING In 2016, the ECR proved once more to be the biggest online medical meeting in the world. More than 1,800 lectures were broadcast live in high resolution (720p), including PowerPoint presentation material, via our online streaming service, ECR Online. Furthermore, all sessions broadcast were also recorded and made available to stream on demand on the same platform. If you, as an organizer of a Satellite Symposium, would like to benefit from this new era of knowledge transfer, we can offer you a special deal. For only 2,500, we will provide you with a recording of your symposium (incl. cameraman and lapel microphone), which you can post on your website or use for other promotional purposes. Page 3/5

4 GENERAL INFORMATION Company Contact person Address Postcode City Country Phone Fax INVOICE ADDRESS Company For the attention of Address Postcode City Country VAT number (if available) PO number (if necessary) With my signature I certify that I understand and agree with the terms and the conditions (page 5). Place, Date Name of the official representative BANK TRANSFER We will make the payment via bank transfer Account number: IBAN: AT BIC: GIBAATWW Bank: Die Erste Bank Bank Code: Company stamp and signature of the official representative Please return this form to the ESR Office via (andrea.schuetz@myesr.org) or by fax ( ), marked for the attention of Ms. Andrea Schütz. Page 4/5

5 General Terms and Conditions Allgemeine Geschäftsbedingungen (AGB) der European Society of Radiology (ESR) 1. Geltung 1.1 Die AGB regeln die allgemeinen Bedingungen, zu denen ESR mit Kunden Verträge abschließt. 1.2 Die AGB gelten für alle, auch zukünftigen Geschäfte zwischen ESR und dem Kunden. 1.3 Allgemeine Geschäftsbedingungen des Kunden werden ausdrücklich abgelehnt und sind auch keiner schlüssigen Annahme durch ESR, etwa durch Erbringung der Leistung, zugänglich. 2. Vertragsabschluss 2.1 Angebote von ESR sind freibleibend und können bis zur Erteilung der Auftragsbestätigung durch ESR von ESR geändert werden. 2.2 Aufträge des Kunden haben schriftlich, per Fax oder per zu erfolgen. Mündlich oder telefonisch erteilte Aufträge bedürfen einer entsprechenden Bestätigung durch den Kunden. 2.3 Aufträge des Kunden gelten erst mit Bestätigung durch ESR als angenommen. Die Annahme kann ausschließlich schriftlich, durch Fax, oder durch Erfüllung des Auftrages durch ESR angenommen werden. 3. Zahlungen 3.1 ESR ist berechtigt, vom Kunden Vorauszahlung zu verlangen. 3.2 Rechnungen von ESR sind binnen 14 Tagen ab Rechnungsdatum zur Zahlung fällig. 3.3 Im Falle des Verzugs schuldet der Kunde unternehmerische Verzugszinsen gemäß 352 UGB, mindestens jedoch in der Höhe von 12% p.a. 3.4 Gerät der Kunde in Zahlungsverzug, ist ESR berechtigt, entweder eine Nachfrist von 7 Tagen zu setzen und bei deren Verstreichen den Rücktritt vom Vertrag zu erklären oder unter Setzung einer Nachfrist von 7 Tagen den Rücktritt vom Vertrag zu erklären, der mit Verstreichen der Nachfrist wirksam wird. 4. Gewährleistung und Haftung 4.1 ESR erbringt seinen Leistungen mit der Sorgfalt eines ordentlichen Unternehmers. 4.2 Beauftragt der Kunde ESR mit der Erbringung von Werbeleistungen, ist für den Inhalt der Werbung ausschließlich der Kunde verantwortlich. ESR trifft keine Verpflichtung zur Überprüfung der vom Kunden bereitgestellten Werbeinhalte. Im Falle der Inanspruchnahme von ESR wegen rechtswidriger Werbeinhalte des Kunden hat der Kunde ESR schad- und klaglos zu halten. 4.3 Mängel in der Leistung von ESR sind binnen 14 Tagen ab deren Erkennbarkeit schriftlich, per Telefax oder unter Angabe des Mangels gegenüber ESR anzuzeigen, widrigenfalls der Kunde Ansprüche auf Gewährleistung und Schadenersatz sowie aus einem Irrtum über die Mangelfreiheit der Leistung nicht mehr geltend machen kann. 4.4 Ansprüche des Kunden aus einer Mangelhaftigkeit der Leistung von ESR verjähren nach 6 Monaten. Die Beweislast der Mangelhaftigkeit einer Leistung von ESR trifft uneingeschränkt den Kunden. 4.5 Die Haftung von ESR für leicht fahrlässig herbeigeführte Schäden ist ausgeschlossen. 5. Aufrechnung Die Aufrechnung mit Forderungen des Kunden gegen Forderungen von ESR ist ausgeschlossen, sofern die Forderung des Kunden von ESR nicht ausdrücklich anerkannt oder rechtskräftig gerichtlich festgestellt wurde. 6. Sonstiges 6.1 Änderungen von Vereinbarungen einschließlich des Abgehens vom Formgebot der Schriftlichkeit haben für ihre Wirksamkeit schriftlich, per Fax oder per zu erfolgen. 6.2 Gerichtsstand und Erfüllungsort ist 1010 Wien. 6.3 Sämtliche Verträge mit ESR unterliegen österreichischem Recht. 6.4 Es gilt die deutsche Fassung der AGB, die englische Fassung dient ausschließlich Übersetzungszwecken. General Terms and Conditions (GTC) of European Society of Radiology (ESR) 1. Coverage 1.1 The GTC regulate the general terms and conditions under which ESR enters into contracts with customers. 1.2 The GTC shall cover all, including future contracts between ESR and customer. 1.3 Customer s general terms and conditions are rejected explicitly and shall not be subject to conclusive acceptance by ESR, including but not limited to acceptance by performance of services. 2. Conclusion of contract 2.1 Offers by ESR are not binding and are subject to amendment and alterations by ESR until an acceptance of order is issued by ESR. 2.2 Orders of customers have to be issued in writing, by fax or by . Oral orders or orders made on the telephone require a respective confirmation by customer. 2.3 Customer s orders are subject to confirmation of acceptance by ESR. Such acceptance can be issued in writing, by fax or by ESR s or by actual performance of customer s order. 3. Payments 3.1 ESR is entitled to request advance payment from customers. 3.2 ESR s invoices shall become due for payment within 14 days after the date of invoice. 3.3 I n case of delayed payment, customer shall be subject to default interest applicable between business undertakings according to Section 352 of the Austrian Commercial Code (Unternehmensgesetzbuch; UGB), at least, however, in the amount of 12% per annum. 3.4 I n case of customer s delay with payment, ESR is entitled either to set a grace period of 7 days and to declare withdrawal from contract in case no payment has been effected until then or to declare cancellation of contract by setting a grace period of 7 days in which case the contract shall be rescinded in case no payment has been effected by then. 4. Warranty and Liability 4.1 ESR shall render its services with the care of a diligent businessman. 4.2 In case of ESR rendering advertising services, customer shall be responsible for the content of the advertising. ESR is under no obligation to examine advertising content provided by customer. In case of ESR being held liable due to unlawful content of customer s advertising, customer shall indemnify ESR. 4.3 Defaults in the services of ESR are to be notified to ESR within 14 days after recognisability of the default in writing, by fax describing the default, otherwise the customer shall not be entitled to make any claims under warranty, liability or some misapprehension with regard to the services being free from default. 4.4 Any claims resulting from the default of services rendered by ESR shall become time-barred after a period of 6 months. The default of any services rendered by ESR always has to be proven by the customer. 4.5 ESR shall not be liable for any damages caused by negligence. 5. Set-off Customer shall not be entitled to set-off with claims against ESR unless such claims were explicitly accepted by ESR or finally assessed by a court of law. 6. Miscellaneous 6.1 Any amendment of a contract including the waiver to written form has to be effected in writing, by fax or in order to become valid. 6.2 Place of venue and place of performance shall be 1010 Vienna. 6.3 All contracts and agreement entered into with ESR shall be governed by Austrian law. 6.4 The German version of the GTC are valid, the English version is for translation purpose only. Page 5/5