SOCIETY BOOTH ORDER FORM, BOOKING INFORMATION & GUIDELINES vienna march 1 5 the flower gardens of radiology the annual meeting of
This pdf is interactive - you can fill in your data, save and return it through e-mail. Please return this form by pdf (or fax) to: ESR Office / Mr. Christopher Wehsner Neutorgasse 9, 1010 Vienna, Austria Phone: +43 (0)1 533 40 64-542, Fax: +43 (0)1 533 40 64-448 E-mail: christopher.wehsner@myesr.org Deadline for booking Society Booths at ECR 2017: December, 14 2016. Unfortunately after this date, no further bookings can be accepted. BOOKING OPTIONS A Staffed Booth B Unmanned Booth 1,000 mm 1,000 mm 2,480 mm 2,480 mm 1) Set-up: Your basic booth will be set up for you. It will be possible to decorate it on Tuesday, February 28, 2017, 14:00-19:00. 2) Opening hours (Society Village): Wednesday, March 1 - Saturday, March 4. Please note that the dismantling of the Society Village will start on Saturday, March 4 at approx. 19:00. Please make sure to pack your belongings before that time. 3) Staff: All booths must be staffed at least from 10:00 to 15:00 every day (excl. Sunday). If it turns out that your booth was not staffed during these times, we will not be able to consider your society for a booth at ECR 2018. If you ordered a staffed booth, you are requested to provide the allocated staff with background information about your society/institution. 4) Backwall: Printed Textile 5) Equipment/Service, incl. in price: (graphic to be supplied by your society) 1 bar stool 1 counter with sliding doors, lockable 1 electricity connection, 2.2 kw/220v, incl. 1 triple socket outlet and consumption free Wifi 6) Location: M-Building, Level 0 PRICE: 790 (excl. VAT) 1) Set-up: Your basic booth will be set up for you. It will be possible to decorate it on Tuesday, February 28, 2017, 14:00-19:00. 2) Backwall: Printed Textile 3) Equipment/Service, incl. in price: 1 Backwall, incl. printing (graphic to be supplied by your society) 1 Brochure Stand (material to be supplied by your society) 4) Location: M-Building, Level 0 C PRICE: 590 (excl. VAT) Staffed Booth (Staff provided by ESR) This solution comes with all features of Option A) Staffed Booth. Additionally a temporary Staff-support will be provided by ESR Wednesday through Saturday; 5 hours each congress day. PRICE: 1,430 (excl. VAT) Page 2/8
APPLICATION Name of society / country (in English and capital letters) Short Form Full Name in English Option A: Yes, we will participate at the cost of 790 (excl. VAT) and will provide our own staff. Option B: Yes, we will participate at the cost of 590 (excl. VAT) for an unmanned booth. Option C: Yes, we will participate at the cost of 1,430 (excl. VAT) and would like ESR to staff our booth. (Staff provided Wednesday through Saturday, 5h each day.) No, we will not participate but are planning to send material to the Future Meetings Desk. (Please provide us with the delivery details). BACKWALL BRANDING print measures +5 mm overlap on all 4 sides visible print space w x h 1000x2480mm +5 mm overlap 5 mm 2,480 mm 5 mm Technical Specifications File Format: PDF (with embedded pictures) File Size: 1,000 x 2,480 mm (1:10) 5 mm bleed Min. Resolution of data: 600 dpi Colours: CMYK Convert all fonts to paths! Fonts & Logos in vector files (e.g. ai, -eps) Please upload your Artwork until January 16, 2017 (Filename: YOURSOCIETYNAME_ECR2017.pdf) 5 mm 1,000 mm 5 mm ADDITIONAL FEATURES insert amount (max. 3) insert amount (max. 3) * excl. 10% VAT insert amount (max. 3) Notebook 305* Brochure Stand 84* insert amount (max. 3) Plasma Screen 32" 490* Bar Stool 56* Deadline for booking additional features at ECR 2017: January 23, 2017 Page 3/8
EXHIBITOR BADGES Two exhibitor badges will be provided free of charge. You will be contacted by our exhibition partner MAW in January, with further details and also the possibility to purchase additional badges. SOCIETY BOOTH DETAILS 1) Important deadlines: Booth - Booking deadline December 14, 2016 Additional Features - Booking deadline January 23, 2017 Artwork upload deadline January 16, 2017 Arrival of promotional material in Vienna February 20 28, 2017 2) Booth Allocation: All booths are allocated based on their type and their time of booking ( First-come, first-served ). Please note at ECR 2017 all Society Booths will be located in the M-Building. 3) Backwall branding & Upload: In order to guarantee a consistent appearance of all booths, branding of the backwall is obligatory. Should you not upload a file according to our tech. specifications until January 16, 2017, your society booth s backwall will be by default in ECR 2017 official design. To upload your backwall design, use the following link: http://www.mydrive.ch/ Username: BackwallUpload@esr_storage Password: ECR2017 There, please create a folder with the name of your society and load your graphics into said folder. 4.a) Shipping of promotional material: Should your society wish to send material to ECR, please fill in the dedicated delivery form on page 7. Any transportation costs must be carried by your society and will be invoiced (after ECR). Please note that any shipment to your booth must be arranged with IML, the official shipping partner of the Austria Center Vienna. IML MESSE LOGISTIK GMBH Bruno-Kreisky-Platz 1, Austria Center Vienna A-1220 Vienna, Austria Contact: Paul Schmidt Phone: +43 664 4055411, Fax: +43 (0)1 260 69-2204 E-mail: paul.schmidt@iml-vienna.at 4.b) Promotional material return Please support our Green Meeting considering the quantity of material you send for display. If your society would like to have any surplus material returned, please contact IML in the run up to ECR 2017, otherwise the surplus material will be disposed of. 5) Payment details: The payment of your booth needs to be settled within 2 weeks after invoice. 6) Cancellation Policy: No refunds for cancellations after December 14, 2016. 7) Add. note: Bookings will only be finalised and confirmed after payment. For organisational reasons we cannot accept bookings after December 14, 2016. The Society Village will be located on the ground level of the M-Building. It s opening hours are Wednesday, March 1 Saturday, March 4. All booths will be dismantled starting Saturday, 19:00. Page 4/8
GENERAL INFORMATION Company Contact person Address Postcode City Country Phone Fax E-mail PAYMENT OPTIONS o Credit Card (Please make sure that this form is signed by the cardholder) o Visa Mastercard Name of cardholder Credit card no. Expiry date CSV-Code Date BANK TRANSFER We will make the payment via bank transfer Signature of cardholder Account number: 28561663300 IBAN: AT572011128561663300 BIC: GIBAATWW Bank: Die Erste Bank Bank Code: 20111 Page 5/8
INVOICE ADDRESS Company For the attention of Address Postcode City Country VAT number (if available) PO number (if necessary) Please note: if you do not have an EU-registered VAT-number, please supply us with a proof of Tax-registration (issued in 2016) together with the completed order form. Otherwise the ESR will be entiteld to charge VAT (10%). With my signature I certify that I understand and agree with the terms and the conditions (page 8). Place, Date Name of the official representative Company stamp and signature of the official representative Please return this form by pdf (or fax) to: ESR Office / Mr. Christopher Wehsner Neutorgasse 9, 1010 Vienna, Austria Phone: +43 (0)1 533 40 64-542, Fax: +43 (0)1 533 40 64-448 E-mail: christopher.wehsner@myesr.org Page 6/8
SOCIETY DELIVERY BOOTH FORM DELIVERY INFORMATION (TO BE FILLED IN BY ECR) To be delivered to project In Building At level At room-/booth no. CONTACT PERSON AT ECR (TO BE FILLED IN BY ECR) Name Phone Before completing the following fields, please see page 4: SOCIETY BOOTH DETAILS / 4.a CONTENT INFORMATION(PLEASE FILL IN) Contents CONTACT PERSON OF THE SENDER (PLEASE FILL IN) Company name Name Phone Address To: IML - Messe Logistik GmbH Bruno-Kreisky-Platz 1 Austria Center Vienna A-1220 Wien Contact: Paul Schmidt Tel.: +43 664 4055411 Fax: +43 (0)1/26069-2204 e-mail: paul.schmidt@iml-vienna.at Page 7/8
Allgemeine Geschäftsbedingungen (AGB) der European Society of Radiology (ESR) 1. Geltung 1.1 Die AGB regeln die allgemeinen Bedingungen, zu denen ESR mit Kunden Verträge abschließt. 1.2 Die AGB gelten für alle, auch zukünftigen Geschäfte zwischen ESR und dem Kunden. 1.3 Allgemeine Geschäftsbedingungen des Kunden werden ausdrücklich abgelehnt und sind auch keiner schlüssigen Annahme durch ESR, etwa durch Erbringung der Leistung, zugänglich. 2. Vertragsabschluss 2.1 Angebote von ESR sind freibleibend und können bis zur Erteilung der Auftragsbestätigung durch ESR von ESR geändert werden. 2.2 Aufträge des Kunden haben schriftlich, per Fax oder per e-mail zu erfolgen. Mündlich oder telefonisch erteilte Aufträge bedürfen einer entsprechenden Bestätigung durch den Kunden. 2.3 Aufträge des Kunden gelten erst mit Bestätigung durch ESR als angenommen. Die Annahme kann ausschließlich schriftlich, durch Fax, e-mail oder durch Erfüllung des Auftrages durch ESR angenommen werden. 3. Zahlungen 3.1 ESR ist berechtigt, vom Kunden Vorauszahlung zu verlangen. 3.2 Rechnungen von ESR sind binnen 14 Tagen ab Rechnungsdatum zur Zahlung fällig. 3.3 Im Falle des Verzugs schuldet der Kunde unternehmerische Verzugszinsen gemäß 352 UGB, mindestens jedoch in der Höhe von 12% p.a. 3.4 Gerät der Kunde in Zahlungsverzug, ist ESR berechtigt, entweder eine Nachfrist von 7 Tagen zu setzen und bei deren Verstreichen den Rücktritt vom Vertrag zu erklären oder unter Setzung einer Nachfrist von 7 Tagen den Rücktritt vom Vertrag zu erklären, der mit Verstreichen der Nachfrist wirksam wird. 4. Gewährleistung und Haftung 4.1 ESR erbringt seinen Leistungen mit der Sorgfalt eines ordentlichen Unternehmers. 4.2 Beauftragt der Kunde ESR mit der Erbringung von Werbeleistungen, ist für den Inhalt der Werbung ausschließlich der Kunde verantwortlich. ESR trifft keine Verpflichtung zur Überprüfung der vom Kunden bereitgestellten Werbeinhalte. Im Falle der Inanspruchnahme von ESR wegen rechtswidriger Werbeinhalte des Kunden hat der Kunde ESR schad- und klaglos zu halten. 4.3 Mängel in der Leistung von ESR sind binnen 14 Tagen ab deren Erkennbarkeit schriftlich, per Telefax oder e-mail unter Angabe des Mangels gegenüber ESR anzuzeigen, widrigenfalls der Kunde Ansprüche auf Gewährleistung und Schadenersatz sowie aus einem Irrtum über die Mangelfreiheit der Leistung nicht mehr geltend machen kann. 4.4 Ansprüche des Kunden aus einer Mangelhaftigkeit der Leistung von ESR verjähren nach 6 Monaten. Die Beweislast der Mangelhaftigkeit einer Leistung von ESR trifft uneingeschränkt den Kunden. 4.5 Die Haftung von ESR für leicht fahrlässig herbeigeführte Schäden ist ausgeschlossen. 5. Aufrechnung Die Aufrechnung mit Forderungen des Kunden gegen Forderungen von ESR ist ausgeschlossen, sofern die Forderung des Kunden von ESR nicht ausdrücklich anerkannt oder rechtskräftig gerichtlich festgestellt wurde. 6. Sonstiges 6.1 Änderungen von Vereinbarungen einschließlich des Abgehens vom Formgebot der Schriftlichkeit haben für ihre Wirksamkeit schriftlich, per Fax oder per e-mail zu erfolgen. 6.2 Gerichtsstand und Erfüllungsort ist 1010 Wien. 6.3 Sämtliche Verträge mit ESR unterliegen österreichischem Recht. 6.4 Es gilt die deutsche Fassung der AGB, die englische Fassung dient ausschließlich Übersetzungszwecken. General Terms and Conditions (GTC) of European Society of Radiology (ESR) 1. Coverage 1.1 The GTC regulate the general terms and conditions under which ESR enters into contracts with customers. 1.2 The GTC shall cover all, including future contracts between ESR and customer. 1.3 Customer s general terms and conditions are rejected explicitly and shall not be subject to conclusive acceptance by ESR, including but not limited to acceptance by performance of services. 2. Conclusion of contract 2.1 Offers by ESR are not binding and are subject to amendment and alterations by ESR until an acceptance of order is issued by ESR. 2.2 Orders of customers have to be issued in writing, by fax or by e-mail. Oral orders or orders made on the telephone require a respective confirmation by customer. 2.3 Customer s orders are subject to confirmation of acceptance by ESR. Such acceptance can be issued in writing, by fax or by ESR s e-mail or by actual performance of customer s order. 3. Payments 3.1 ESR is entitled to request advance payment from customers. 3.2 ESR s invoices shall become due for payment within 14 days after the date of invoice. 3.3 I n case of delayed payment, customer shall be subject to default interest applicable between business undertakings according to Section 352 of the Austrian Commercial Code (Unternehmensgesetzbuch; UGB), at least, however, in the amount of 12% per annum. 3.4 I n case of customer s delay with payment, ESR is entitled either to set a grace period of 7 days and to declare withdrawal from contract in case no payment has been effected until then or to declare cancellation of contract by setting a grace period of 7 days in which case the contract shall be rescinded in case no payment has been effected by then. 4. Warranty and Liability 4.1 ESR shall render its services with the care of a diligent businessman. 4.2 In case of ESR rendering advertising services, customer shall be responsible for the content of the advertising. ESR is under no obligation to examine advertising content provided by customer. In case of ESR being held liable due to unlawful content of customer s advertising, customer shall indemnify ESR. 4.3 Defaults in the services of ESR are to be notified to ESR within 14 days after recognisability of the default in writing, by fax describing the default, otherwise the customer shall not be entitled to make any claims under warranty, liability or some misapprehension with regard to the services being free from default. 4.4 Any claims resulting from the default of services rendered by ESR shall become time-barred after a period of 6 months. The default of any services rendered by ESR always has to be proven by the customer. 4.5 ESR shall not be liable for any damages caused by negligence. 5. Set-off Customer shall not be entitled to set-off with claims against ESR unless such claims were explicitly accepted by ESR or finally assessed by a court of law. 6. Miscellaneous 6.1 Any amendment of a contract including the waiver to written form has to be effected in writing, by fax or e-mail in order to become valid. 6.2 Place of venue and place of performance shall be 1010 Vienna. 6.3 All contracts and agreement entered into with ESR shall be governed by Austrian law. 6.4 The German version of the GTC are valid, the English version is for translation purpose only. Page 8/8